This year has led to an increase in teams who are working remotely. With online schooling becoming more prevalent, and quarantine restrictions necessary following virus exposure, it’s crucial that any team members who can work remotely have the capability to do so. Here are eight tips to consider as you help your team work successfully from home.

Computer equipment. Your employee cannot be expected to do meaningful work on the old laptop they bought in college. Be sure they have the hardware needed to get their work done. By equipping them with a business-grade computer, keyboard, mouse, and perhaps even an extra monitor, you can help them work more efficiently. 

Furniture. We are finding that some of our clients move some basic furniture for their team so they have a suitable place to work. Allowing a staff member to take home a small desk, office chair, and file systems can help ensure they are working comfortably and have what they need in a convenient location. 

Security. Without the established security at your office, the need for an anti-virus system, patch management plan (making sure all software is up to date), and other safeguards are even more important. Regularly check the security status of the devices your employees are using for work. Talk with team members about the importance of keeping customer and company data safe and provide them with tools to assist with this.  Whenever possible keep company data off of employees’ personal devices. 

Internet access. While most homes have some level of internet access, you may need to provide a stipend for your team to upgrade their access if their work requires video conferencing or other high-bandwidth activities. In rural areas, consider providing hotspots or prepaid phone cards to help if there is no established internet access.

File sharing. Providing simple ways to share files will help your team collaborate more efficiently. Cloud technology, such as Google Drive, Sharepoint, or DropBox can help keep company files organized and accessible. 

Collaboration tools. Beyond file sharing, your team will need to find ways to connect and collaborate. Google Meet, Chat, and Jamboards are all simple tools to use within a Google Workspace (formerly known as G Suite) account. Microsoft Teams also provides opportunities to stay connected.

Phones. Using a professional VoIP system like Ooma allows your team to answer phone calls just as they do in the office. Don’t rely on your staff members to use personal cell phones, establish a phone system that can be used anywhere. 

Office supplies. Don’t forget about basic office supplies like writing utensils, paper, file folders, and perhaps even a printer if needed. Give your staff everything they need to work efficiently. 

As your team navigates various personal and professional challenges, do what you can to minimize the stress involved in completing the work you hired them to do. Providing them with the tools they need will bring a sense of accomplishment and keep your organization moving forward. 

Do you need help establishing a work from home system for your team? Contact us for an assessment.